OneClickComply
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    Document Approval Workflows

    Approval workflow software that gets every policy signed off before it goes live

    OneClickComply includes a document approval workflow for IT, security and compliance leads who need proof that each policy was reviewed and approved by a named person. A document moves from Draft to In Review, Approved and Published, and the platform records who submitted it, who was asked to review it, who approved it and when.

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    Draft to published
    document lifecycle
    Named approver
    recorded with a timestamp
    Self-approval
    flagged for review
    THE PROBLEM

    Why informal policy sign-off fails an audit

    Auditors do not only ask whether a policy exists. They ask who approved it, when, and whether the author simply signed off their own work. When approvals happen over email or chat, that evidence is scattered or missing, and a policy can reach staff without anyone having formally accepted it. A policy approval workflow with a fixed set of stages and a recorded approver closes that gap.

    FEATURES

    How the document approval flow works

    Four stages from draft to live

    Each document moves through Draft, In Review, Approved and Published, so everyone can see where it stands. Documents can also be archived.

    Submit for review

    The author submits a draft for review and requests a reviewer. The requested reviewer is notified by email, and the platform records who submitted it.

    Recorded approver and timestamp

    When a document is approved, the approver and the time of approval are stored against it. For documents created by people, approval is the only route into the Approved stage, so it carries that record.

    Self-approval flagged

    If the person who authored a document also approved it, the document is flagged. Legacy approvals that have no recorded approver are flagged too.

    Approval permission

    Only users whose role includes the documents.approve permission can approve, which you control through Roles & permissions.

    Locked once approved

    An approved or published document cannot be edited. To change it, you create a new version, so the signed-off text stays exactly as it was approved.

    See Document Approval Workflows working on your own setup.

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    BENEFITS

    What you can show your auditor

    Evidence of who approved each policy and when, ready for an ISO 27001 or SOC 2 audit

    A visible flag when an author approves their own document

    Approval limited to people who hold the approval permission

    No policy published without passing through review and approval

    A signed-off version that cannot be quietly changed afterwards

    FAQ

    Document Approval Workflows: common questions

    Approval workflow software routes a document or request to the right person for sign-off and keeps a record of the decision. In OneClickComply this applies to documents and policies, which move from Draft to In Review, Approved and Published.

    An auditor generally wants to see who approved a policy and when, and that the approver was not just its author. OneClickComply records the submitter, the requested reviewer, the approver and the approval time, and flags self-approval.

    Not today. The flow is fixed: Draft, In Review, Approved and Published, with a single approver recorded. It is a document and policy approval flow, not a configurable workflow engine, so you cannot add extra steps or route by document type.

    No. Tasks have an In Review status, but there is no approver or approval gate on a task. The approval flow applies to documents and policies only.

    Users whose role includes the documents.approve permission. You can grant it to chosen roles in Roles & permissions, and custom roles availability depends on plan.

    No. Approved and published documents are locked, and you create a new version to make changes. That new version goes through review and approval again, so the approval record always matches the text.

    Frameworks Document Approval Workflows supports

    Read what each framework asks for and how OneClickComply covers it.

    See Document Approval Workflows on your own stack

    Book a 30-minute demo and see how Document Approval Workflows works with the tools and frameworks you already have.

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